6-8 weeks before the party

q      Set a budget.

q      Choose the type of party (buffet, sit-down dinner, potluck, and so on).

q      Select a theme/holiday (formal, costume, colors ,etc).

q      Decide on the date, time, and location.

q      Make reservations for facilities, caterers, photographers, and other service providers.

q      Prepare a guest list with addresses and phone numbers.

q      Make or purchase invitations.

3-4 weeks before the party

q      Address and mail invitations.

q      Plan food and beverages to serve.

q      Arrange for extra help, such as a clean up help, server, or babysitter.

q      Think about supplies you'll need, such as extra chairs, dishes, and napkins.

q      Check clothing to wear. Try the outfit on to ensure that it fits and needs no repairs.

1-2 weeks before the party

q      Call to confirm all orders and extra help (photographer, caterer, server, baby-sitter).

q      Create an attending guest list from the RSVPs.

The day before the party

q      Clean your home or yard.

q      Set out supplies and dishes for the party.

q      Check out your furniture arrangement and general decor. Move any items that are breakable or in the way.

q      Create a time chart for the day of the party and list tasks with their estimated completion times.
This is helpful for anyone who is helping with the final party setup and preparation.